Zoho Archives | MondoCRM https://www.mondocrm.com/category/zoho/ Your Business in Context. Illuminated by Contextual CRM Thu, 20 Feb 2025 20:15:00 +0000 en-US hourly 1 https://wordpress.org/?v=6.7.2 https://www.mondocrm.com/wp-content/uploads/2017/10/favicon.gif Zoho Archives | MondoCRM https://www.mondocrm.com/category/zoho/ 32 32 Affordable Tools for Starting a Professional Services Business https://www.mondocrm.com/podcast-affordable-tools-for-starting-a-professional-services-business-episode-4/ https://www.mondocrm.com/podcast-affordable-tools-for-starting-a-professional-services-business-episode-4/#respond Tue, 26 Nov 2024 16:14:50 +0000 https://www.mondocrm.com/?p=63415 The post Affordable Tools for Starting a Professional Services Business appeared first on MondoCRM.

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Episode 04 - Podcast Graphic

Episode 4

Setting Up a Professional Services Business with the Right Software on a Shoestring Budget

In episode 4 of Getting Down to BusinessMark Mondo and Cynthia Zimmerman discuss how entrepreneurs can set up a professional services business on a tight budget. They cover affordable or free software solutions for website hosting, CRM, email marketing, video editing, and collaboration tools. We explore how AI tools, like ChatGPT, can help streamline content creation, making it possible to run a business efficiently without breaking the bank.

Key Takeaways

  • How to find affordable website hosting and domain services (Weebly, GoDaddy, Zoho Sites).
  • Affordable tools for video and image editing (Vimeo, CapCut, GIMP, Canva).
  • Collaboration and communication tools for teams (Zoho Cliq, Slack, Zoom).
  • Using AI (ChatGPT) to assist with content marketing and other creative tasks.
  • Introduction to email marketing tools (Mailchimp, Mailjet) and free invoicing/accounting tools (Zoho Invoice, PayPal).

In This Episode

  • 00:00 – Show Introduction: Mark and Cynthia introduce the topic of setting up a professional services business on a budget.
  • 05:00 – The Importance of a Website: How to set up a professional website using affordable services like Weebly or Zoho Sites.
  • 15:00 – Domain Names and Hosting: Discussion on buying domain names and the importance of having a professional email address.
  • 25:00 – Tools for Video and Image Editing: Free tools like CapCut and GIMP for video and image editing, and when to invest in premium services like Vimeo.
  • 35:00 – Collaboration Tools: How tools like Zoho Click and Zoom can help teams collaborate efficiently without high costs.
  • 45:00 – AI for Content Creation: Using ChatGPT to generate marketing content, including blog posts, cold emails, and SEO strategies.
  • 55:00 – Email Marketing and Invoicing Tools: Free email marketing platforms like Mailchimp and Mailjet, and accounting software options like ZohoBooks and PayPal for startups.

Guest Bio

Mark Mondo founded MondoCRM 1997 and earned his skills growing up in the family business and working in the software industry as VAR, publisher and consultant since 1993.  Cynthia Zimmerman has worked in the non-profit space since 1991 in event and project management, and when she’s away from the desk, she’s singing utilizing her classical training for Christ Church in Winnteka, Illinois.

Additional Resources

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Format Data from Act! to Zoho migration https://www.mondocrm.com/format-data-from-act-to-zoho-migration/ https://www.mondocrm.com/format-data-from-act-to-zoho-migration/#respond Mon, 15 Apr 2024 16:20:38 +0000 https://www.mondocrm.com/?p=63146 The post Format Data from Act! to Zoho migration appeared first on MondoCRM.

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Prepping Act! contact records for a migration to Zoho.

This video reviews how to prepare the data before converting from Act! to Zoho. This video focuses tells you how to standardize the company names for contacts so Zoho sees multiple contacts at company as one account once they arrive in Zoho.

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Embracing Change: MondoCRM and WiredContact UK Come Together https://www.mondocrm.com/embracing-change-about-mondocrm-and-wiredcontact-uk-coming-together/ https://www.mondocrm.com/embracing-change-about-mondocrm-and-wiredcontact-uk-coming-together/#respond Wed, 20 Dec 2023 14:29:54 +0000 https://www.mondocrm.com/?p=62931 The post Embracing Change: MondoCRM and WiredContact UK Come Together appeared first on MondoCRM.

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From the States to the Isles:
MondoCRM and WiredContact’s USA-UK Partnership

WiredContact to MondoCRM Logo

As we reflect on a year of significant transformation, we’re excited to share the journey of MondoCRM and WiredContact UK coming together. This union marks not just the merging of two companies but the fusion of innovation, customer commitment, and a shared vision for the future of CRM technology.

A Year of Growth and Expansion

January 2023 was a landmark month for us at MondoCRM as we welcomed WiredContact UK into our family. The months that followed were a testament to our commitment to growth. With new hardware, expanded teams, and the launch of our podcast, “Getting Down to Business,” we’ve set the stage for an even more customer-centric approach to business solutions.

1997

Year Founded

A Glimpse into Our Roots

MondoCRM’s inception was driven by a vision to create a world of opportunities for businesses seeking growth through technology. “Mondo,” meaning “world” in Italian, encapsulates our global approach to delivering top-tier CRM solutions. Our roots are deeply embedded in innovation, and as we grow with WiredContact UK, we’re bringing a legacy of excellence to an even broader audience.

3

Additional CRM and Enterprise Platforms

Branding Transition and New Horizons

The integration phase is an exciting time for us as we transition our branding to MondoCRM. This change will be reflected across all platforms, reinforcing our global identity. Moreover, we’re enhancing our service offerings with the introduction of Zoho CRM, Zoho One and Constant Contact to our UK market, ensuring our clients have access to a wide array of tools to thrive in a competitive business landscape.

20

Years of WiredContact Partnership

Our Commitment to WiredContact Continues

We understand the value that WiredContact brings to its users, and we want to assure our clients that we are dedicated to its continual development. Exciting new features and updates are on the horizon, and we’re eager to share these advancements as they unfold, ensuring that WiredContact remains a cutting-edge solution within the MondoCRM suite.

Four Figures with Puzzle

Staying Connected

Communication is key during this transition. We’re making sure that while our branding evolves, your points of contact do not. WiredContact sites, email addresses, and the UK office phone numbers will remain as they are, providing you with the continuity you need.

Accounting Updates

With change comes the need for updates in our accounting processes. We’re making these transitions as smooth as possible, with clear communication on invoice branding and payment details. Additionally, we’re in the process of acquiring a VAT number to align with financial regulations and ensure a seamless billing experience.

US and UK AI Image
I used the following prompt in Bing’s AI Image creator. “For a power point slide, I need a thank you image citing the United States and United Kingdom working together”

Conclusion

The path ahead is bright with the promise of innovation, growth, and an unwavering dedication to our clients. We’re grateful for the trust you’ve placed in us and look forward to continuing our journey together.

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Should I use Outlook as a CRM tool ? https://www.mondocrm.com/use-outlook-as-a-crm/ https://www.mondocrm.com/use-outlook-as-a-crm/#respond Tue, 17 May 2022 05:00:33 +0000 http://www.mondocrm.com/?p=755 The post Should I use Outlook as a CRM tool ? appeared first on MondoCRM.

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Short answer: No.  It lacks too many essential features.

CRM Abstract Photo

Given that we use Outlook in house to manage e-mail, personal contacts and a personal calendar, our opinion isn’t out to snub Outlook just to pitch CRM.

In fact, you don’t need to abandon Outlook to get a CRM.  Most CRMs will integrate with Outlook to integrate e-mail, contacts or a calendar so critical information can be seen on the smartphone.  Furthermore, you can see the email correspondence on the contact record from the CRM.

Difficulties of Using Outlook as a CRM:

Frustrated Computer User
Courtesy: Andrea Piacquadio from Pexels.com
  • Documenting conversations by date/time stamp and easily sharing them among your team.
  • Implementing contact security among your peers.
  • Creating a sales forecast.
  • Creating a mail-merge to a Word document.
  • Creating effective user fields to classify contacts by more than one field such as “category”.
  • Re-Entering the same data among different applications like Word or Excel becomes a chore to create call reports or sales forecasts.
  • Using Outlook is ineffective as a help desk ticketing system.

Zoho Bigin allows an easy way to get into CRM.

And you can still use Outlook.

In a matter of minutes, you can have a starter CRM system that tracks contacts, companies and a pipeline along with a mobile app.

Integrations include:

  • E-Mail: Zoho Mail, Outlook, Office 365, IMAP
  • Zoho Apps: Zoho Flow, Books, Invoice, Campaigns, Analytics, Desk and Meeting.
  • Popular Apps: MailChimp & Zoom Meeting.
  • Advanced Tools: Zapier & API
Good on the budget:

  • Pricing starts at $9/user/month.
  • Annual discounts available.
  • Training videos included.  Chat support provided by Zoho at no additional charge.
Start a Free Trial

What if Bigin isn’t enough?  Don’t worry.  We offer plenty of options.

Question Marks
Courtesy: Olya Kobruseva from Pexels.com

What’s the best CRM platform for you?  It depends on what business processes you want to improve.  For instance, if you want one point to see all meeting notes, emails and ability to create a report based on those activity KPIs then WiredContact is a great solution.    If you want to have one platform to manage CRM, e-marketing, help desk, projects and accounting then Zoho One is a great candidate.

Conversely, if your focus is marketing automation on a tighter budget, Benchmark One has many capabilities similar to Hubspot at a lower price.

Once we know the features you need; then, we craft with a custom solution based on your budget.  If you aren’t sure how to approach this, feel free to contact us for a complimentary discovery call.

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Using AI with Zoho CRM https://www.mondocrm.com/using-ai-with-zoho-crm/ https://www.mondocrm.com/using-ai-with-zoho-crm/#respond Tue, 17 Aug 2021 17:51:26 +0000 https://www.mondocrm.com/?p=61696 The post Using AI with Zoho CRM appeared first on MondoCRM.

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How to setup data enrichment with ZIA.

I found a practical and easy to setup feature in CRM to take advantage of AI. This 2 minute video will show you how to configure ZIA (Zoho Intelligent Assistant) to fill in missing data (ex: a phone number or email address) on a new lead you just acquired.

Why we believe it’s significant

One of the problems CRM faces is data entry. Reps, stereotypically, don’t like to do the admin work CRM needs so we can analyze the data further.   This tool makes it easier for everyone to get better data to make better decisions.

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Export Notes from Act! https://www.mondocrm.com/export-notes-from-act/ https://www.mondocrm.com/export-notes-from-act/#comments Mon, 26 Jul 2021 20:45:29 +0000 https://www.mondocrm.com/?p=61631 The post Export Notes from Act! appeared first on MondoCRM.

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How to Export Notes from Act!
(Hint: You cannot do this within the native program)

Export Notes from Act!

In case you are looking go at it alone or with your I.T. contractor, you can export some of the data, but not all the data out of Act!.  For instance, the contact list view doesn’t export the unique IDs so notes, history, opportunities or the calendar won’t connect back to the correct contacts when you import them into another CRM or an ERP.  For instance, if you employ a native tool such as the ACTREADER, SQL Studio or ODBC connection, these programs cannot strip out the RTF/HTML code formats as shown here.  Our service can export the notes from Act! into a CSV format along with the unique IDs.

Sources:

For current Act! users, here are a couple ideas.

Keystroke Dash Screenshot

If you are trying to get more than what the standard reports provide while you want to remain in Act!, we recommend and implement Keystroke Dash .  Then, you can export on the notes, history or opportunity tables and add additional fields to the reports standard Act! doesn’t provide.

Moreover, you can create dashboards, charts or lists with Keystroke Dash.  Overall, we find it very easy to train people on this program and it offers extensive customization.

We also support Microsoft Power BI, where you can combine Act! with other data sources to gain additional insight into the business.  As an illustration, check out our case study.

Options:

We offer alternatives to Act!, and we convert the data.

Check out our approach.

MondoCRM is platform agnostic, which means we aren’t tied to one CRM’s limits, and we can weigh a couple options.

Additional Platforms:

If your CRM or ERP isn’t listed here, we can still help.

Export Abstract
Photo by Kevin Ku from Pexels

We offer the Act! database export service, so you can take the spreadsheets to your consultant so they can do the import.  We have done this for companies moving to Salesforce, Hubspot, or other industry specific ERP or CRM system.

Fee:

  • Budget $700.00 (£565.00 + VAT) per database.

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Zoho Announces Free Remote Support Tools https://www.mondocrm.com/zoho-announces-free-remote-support-tools/ https://www.mondocrm.com/zoho-announces-free-remote-support-tools/#respond Fri, 20 Mar 2020 16:33:24 +0000 https://www.mondocrm.com/?p=61086 The post Zoho Announces Free Remote Support Tools appeared first on MondoCRM.

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We’ve been routinely supporting our clients remotely for over 15 years. We can get you up and going in a hurry.

Working Remote is Old Hat

We want to do all we can to help in this time of crisis.  COVID-19 is a big deal, and it has everyone scrambling.  You’re putting out too many fires right now to fuss with keeping your team productive remotely.  As it happens, keeping teams productive remotely is in our wheelhouse.  We can help with cutting through all the variables so you get the right fit, at the right price, and don’t miss a beat.

We’re fluent in many of today’s remote workplace platforms, including Remotely®, Zoho’s comprehensive, all-in-one solutionWe can bring you all that fully-functioning productivity firepower for free until July 1, 2020.  That’s right—free.  This is NOT a “freemium” version.  And chances are pretty good we’ll have you up and running in a day or two.

Contact us today and we’ll look at your business’ unique requirements and fit you with a solution that works.  Remember, discovery calls are always free.

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Practical Limits on Zoho CRM Free Edition. https://www.mondocrm.com/practical-limits-on-zoho-crm-free-edition/ https://www.mondocrm.com/practical-limits-on-zoho-crm-free-edition/#respond Wed, 30 Jan 2019 17:14:20 +0000 https://www.mondocrm.com/?p=59370 The post Practical Limits on Zoho CRM Free Edition. appeared first on MondoCRM.

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Practical limits of the Zoho CRM free version.

I am really impressed with Zoho offering a free edition of Zoho as it allows people to try at no risk.  That’s quite unique in the CRM space.  So, as with most “free-mium” offers, there are features taken out.  As I work with clients on this, I will compile a list of limits that might matter right away.  Here is the complete chart for complete reference.  During the trial, all features are available for 14 days after the initial sign up.

  • You can only have up to 3 users.
  • You cannot add any custom fields to a module.  So if you want a field called “ID/Status” to the contact module, you cannot add it.
  • You can only have one layout.
  • Anyone can delete records, but only the Zoho administrator can empty the recycle bin.
  • You cannot add any custom modules (aka entities, tables or custom objects).
  • You can only have two profiles (aka security profiles).
  • You can only have two roles (how contacts are shared among the users).
  • The tag feature is not available.
  • The Deluge scripting language cannot be used to write custom functions.
  • Data conversion from programs like Act! or salesforce wouldn’t be available.
  • The Outlook integration features are not available.

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E-Mail Tracking within CRM https://www.mondocrm.com/e-mail-tracking-within-crm/ https://www.mondocrm.com/e-mail-tracking-within-crm/#respond Thu, 01 Nov 2018 18:33:45 +0000 https://www.mondocrm.com/?p=59163 The post E-Mail Tracking within CRM appeared first on MondoCRM.

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The other day, I was asked to draft a scope of work for a new client after a few weeks discussing his business, his processes, his target audience and friction points along the customer journey. Every savvy sales rep or manager knows how important momentum is to matriculate prospects through the sales cycle. I’ve waited anxiously for price and scope responses more times than I care to count. And no one wants to stalk a prospect during crucial points in the business development cycle…over-eagerness is the surest way to relinquish credibility, leverage and flow. Wouldn’t it be great to know exactly when your email was opened so you can time your follow-up accordingly? Wouldn’t your follow-up conversation be stronger if you were able to say, “I see you’ve received the price quote you requested. I’m calling to follow up to see if you have any questions I can answer for you”? Definitely.

Given how sensitive my communications typically are with business leaders, maintaining confidence is essential. I was able to do just that. Unlike Act!, Zoho, Salesforce and WiredContact allow for emails to be tracked in real time. When the message is sent through the CRM, it puts a 1×1 transparent pixel in the email. If that image is “requested,” then the CRM immediately reports the email as opened. No clunky third-party apps or plug-ins.

These CRM systems are fully integrated so critical data is shared with the people who need it, when they need it. We also integrate them with company processes to ensure great and seamless customer experiences throughout the cycle. And no awkward follow-ups. This tool can be used for all emails so communication statuses are always informed, be they price quotes or support sessions or dinner invitations. Like anything else, better information = better choices. Smoother communications = fewer hiccups in your sales cycles and business processes throughout your company.

WiredContact can track whether an e-mail is opened without sending a read receipt.
Zoho CRM tracks e-mail when the e-mail is composed from within Zoho CRM.

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